Moving office is a lot like moving house. Organizations are looking for the right space for their operations post-COVID for themselves and for their staff within. Location, size and features are all major things to consider when trying to find a new site to run their organization from. Other considerations are the convenience, adaptability and aesthetics of this site.
Fitting the needs of an organization itself as well as those who make up its ecosystem, isn't an easy task. But there are ways to make it easier, and we'll show you how.
Believe it or not, this is actually a great time to move office. The world has moved into a new era of office work, which means that workspaces have to accommodate this shift.
One major change in office conduct is the introduction of hybrid work models. Hybrid working has completely turned the way offices are run on its head. Shouldn't our workspaces reflect that? As workers come into work on different days and their schedules are organized, a new office may work better for your organization. Tenants could require less space, different kinds of spaces and other accommodations to make hybrid working more accessible and cost-effective.
In 2020, Fortune Magazine and Deloitte conducted a survey where 76% of CEOs expected that their organizations would require less office space in the coming years. Getting ahead of this wave could prove to be a real benefit to any office space facility.
And, as the world moves toward technological advancement, it's crucial to take into account how office space should change based on the tech organizations' needs in order to continue to function. Office refits are definitely something to consider, and an entirely new space may work better in terms of internal adjustments. Now is actually the optimal time for tech adoption in these kinds of properties. As JLL research wrote, "tech-enabled solutions are crucial to the success of the hybrid work model."
Speaking on this, Sharad Rastogi, President of JLL Technologies, explained, "Hybrid work looks different for every business given the uniqueness of their employee base and business model, and where they are with regard to return to work. While the office remains a cornerstone of operations, identifying and adopting the right technologies so employees can seamlessly work in the office, at home or elsewhere is essential to the success of the hybrid work model."
Each individual organization is prompted to move offices according to specific needs that aren't being met. The most common prompts for moving are:
This may go without saying, but the different motivations for changing spaces are a factor in the new spaces an organization is looking into. But other considerations are made, too. Once a team has decided to move offices, they then start looking into other ways that their workplaces can improve through this change.
What's the ideal lease length? What does their ideal office look like? What does their staff want out of this new space? How can they bring their office into the 21st-century?
Choosing a new space can be a lot, but it's worth being picky about where you move. As a property or facility manager, try to take into account the staff experience to improve your space.
Here are a few specific examples of concrete considerations that organizations take into account to set themselves up for success:
But moving offices is easier said than done. There are a few obstacles that organizations need to get past when trying to start a move. There are also ways to avoid them. Here are some common snags they may hit and how to solve them:
As we move forward into a time when workplaces are truly changing with flexible work models and with new technology, changing offices is actually a great opportunity for exploring how to bring an organization into the now. Adopting new technology is an efficient and necessary act in 2022. As Kate Nowak, a behavioral scientist at Microsoft, explains, "Technology must be rewarding to be adopted. It best serves multiple human needs—it helps you get the job done and is enjoyable to use."
The sky's the limit when it comes to brainstorming the possibilities of a new workspace! Researching what works for your property, finding a design firm that works for you, and looking into tech solutions are all fun and interesting. Doing so will open up a whole new perspective on how workspaces are transforming.
For instance, Parkable is a piece of technology that doesn't require any new hardware, and it solves parking woes that have been plaguing workspaces for decades. We've created a system for adaptable parking management that is easy to adopt, and that can change according to the needs of those parking in specific places based on a facility manager's input. Plus, Parkable is hybrid-work-friendly, equipped to coordinate spaces to be used at different times by different people. This is the kind of technology that saves time and frustration while being ready with the use of a smartphone.
Feeling overwhelmed by making these shifts is only to be expected. But these changes can be managed. Check out our blog post on change management strategies, where we break down the seven major principles of this process.
When moving offices, things can get taxing, but it's also a chance to fully consider how to shift gears within the workspace itself.
Solving workplace parking problems is vital to an effective facility management program, but it's also a complicated proposition. Managing parking lots at scale will quickly become more complex than you may have bargained for.
The workplace is changing. Even in the last 3 years, tenant needs have changed, demanding greater flexibility, improved amenities and more of a focus on workplace experience.
If you have workplace parking spots and want to...
...feel free to get in touch!